Let’s take a closer look at what check registers are and how they work, so you can decide whether they might be a useful tool in your own financial management practices.
Definition and Example of a Check Register
Check registers are different from online bank statements because they show you on paper where your bank account balance stands in real time. This can make it easier for you to budget, keep track of how much you’re spending in different categories, and avoid overspending. Check registers might also be good ways for you to find mistakes, such as missing checks, and reconcile bank statements.
Alternate names: Cash disbursements journal, check ledger, balance book
Let’s say you write a $50 check and give it to your friend for their birthday. As soon as you do, you should take out your check register and log it. You’ll want to include the date you wrote the check, a short description, which may be “friend’s birthday,” the check number, and “$50” in the debit column. Don’t forget to subtract $50 from your balance so you know exactly how much money you will have left in your account once your friend cashes the check.
How a Check Register Works
Most check registers are very similar. They usually feature columns so you can organize your transactions. The main parts of a check register are:
Date of transactionCheck number or categoryDescription or notes about the transactionDebits and creditsAccount balance
You can update your check register any time you write a check or deposit money into your account. By doing so, you’ll always have an accurate checking account balance at your disposal. You don’t have to wait for an update to your online banking statement, and can peek at your check register whenever you want to know where you stand.
Benefits of a Check Register
There are a number of reasons you may want to use a check register, including:
Avoiding overdrafts: It can be frustrating and expensive to overdraft your account, especially if you do it often. With a check register, you’ll find it much easier to avoid this issue because you’ll always know where your bank account stands.Preventing bounced checks: Bounced checks can also be costly and sometimes embarrassing. You can reduce their risk if you use a check ledger.Understanding your spending: If you don’t keep close tabs on your bank account, you might not know where your money goes every month. A check register can help you find trends in your spending and figure out where to cut back.Catching bank mistakes: While they’re rare, bank mistakes do happen. If you rely on your bank to keep track of your account, you may not be able to identify and resolve them.
Alternatives to Check Registers
A traditional check register is just one way to keep track of your transactions. If you don’t have one or prefer an alternative option, you might want to use a spreadsheet. You can include the same labels you’d see on a check register (date of transaction, check number, description, etc.). Another old-fashioned option is to manually record your transactions in a physical ledger. If you own a business or don’t mind spending some money, an accounting software will do the trick as well.
Pros and Cons of Check Registers
Before you decide to use a check register, keep these advantages and drawbacks in mind.
Pros Explained
Affordable and accessible: You can get a check register for free when you buy checks. Check registers are also available for cheap at a variety of online and brick-and-mortar stores.Can improve your finances: A check register may shed light on your finances and spending patterns. As long as you use it regularly and ensure all of the information is accurate, it might also save you on overdraft fees and bounced checks.
Cons Explained
May be time consuming: If you lead a busy life, you might not have the time to commit to a check register. You may prefer to check your online bank statement instead of recording every transaction you make.Requires commitment and accuracy: Unless you use a check register to jot down all your transactions in real time, it won’t be helpful. You need to commit to using it frequently, and make sure it’s accurate and free of human error.
